The user is drawn in and is invited to explore further. Company Intranet Examples. Older generations, however, tend to navigate through the pages to find the information they are looking for. Just like sharing your public roadmap, it's also a great way to let potential customers see that you're constantly improving. Adding an announcement to the social intranet is just made so easy. Using category labels like How do I or I need to can improve discoverability. Analytics: Many corporate intranets today simply dont have the capabilities to report on employee activity metrics. Last, but not least point at our list of intranet design examples is actually not the design itself, it's the design analytics. Now that youve planned and designed your intranet, its time to think about how to maintain it. Keep it fresh. Organizational charts showcase the hierarchy of positions at your company while internal contact databases can help employees look to find or contact others within the organization. For maximum effect, the golden rule is to keep it simple. Key benefits of SharePoint Intranet are: Scalable and customizable. Use them to add or delete users and assign permission rights. According to the SHRM/GloboforceEmployee RecognitionSurvey, peer-to-peer recognitionis 35.7% more likely to have a positive impact on financial results than manager-only recognition. The example below is in IT; however, it could be HR forms or approvals the choice is yours. Take our workplace Zodiac quiz to find out! Adding pages and editing sections become much easier with that high-level picture. Its a simpler and more effective way of getting things done. Acting as navigational shortcuts, quicklinks provide easy access to popular content and tools. Provide ready access to popular tools and content. Provides complete control over your intranet design. and Include the name and images of the product, the launch date, and the main benefits. Page header images and banners at the top of each page are a great design feature. Intranet Announcement Sender: School president or principal Subject Line/Headline: We're getting ready to Go Google! The 2022 Intranet Design Annual winning teams were small relative to the size of their organizations, yet they produced excellent designs quickly. Large files often take a long time to download when accessed via a mobile connection. These features provide a better overall experience and one that employees appreciate, if not love. Example #2: Informal recognition with a "kudos" in healthcare. Announce your new product Send it 1 week before the launch. Employees use it to work on projects, read company announcements, and find files. Johnson & Johnson is the world's largest healthcare company. Upload photos or images relevant to your business. These contributors may be based on job, department, or location. It's with pleasure that I announce James (Jim) Brown will be joining our team as a sales manager on 21 January! SharePoint news - Use the news web part to post important or interesting stories, announcements, people news, status updates, . The desire for its use was that incorporating both hardware and procedures into business offices would produce efficiency, improve productivity, store vital company information . And advanced search functions such as. IA is all about improving the findability and discoverability of the intranets content to enhance users overall experience. And change the colors and font to reflect your corporate style. It is my great pleasure to announce that he will be joining us in the . The best part is that communication moves in both directions. You can even adapt the template and introduce custom fields as appropriate. And thats why accurate, descriptive headings are so important. Clinked is a white-labeled intranet app for businesses. Check out the example below for some ideas to get started. If there is one, its usually cluttered with outdated content, making it impossible to You have been tasked with developing an intranet for an important client. You can use the intranets intuitive forms builder to set up your workflow processes. Following this rule also helps you focus on whats really important. An intranet page is simply an element of a company intranet, e.g. Interactive tour. To maintain this sense of ownership and involvement post-launch get staff members involved in generating and editing content. And its a vital lifeline for remote employees. Its simple and easy to use. When it comes to culture-building platforms, communication is key. For an internal job posting email, you will give a complete position description, with role details and info on applying, just like an external job posting. In general, this will follow the basic format of external job posts. How about mixing things up and using videos, webinars or wikis from time to time. A Company Directory. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. Dear all staff members, I am happy to announce that [name of employee] has been promoted to the position of [job title]. And if you are using a topic or task-based approach to site navigation, then stakeholders should identify clear section labels. Can be used with mobile devices: The most effective intranet solutions take information that exists on the intranet and deliver it directly into employees hands on their mobile devices. If its not readily apparent, then you probably need to head back to first base. Try not to fall into the trap of copying and pasting directly into the intranet without adjusting the font. In the example below, you can easily see who is online and available to chat. Happy Hour 1: Give new employees a brief introduction. Employee profiles differ from company to company but often include areas of expertise and current projects. Uploading video content is easy with an intranet. Limit yourself to what your intranet needs to do to relieve those organizational pain points. Recognizes and rewards employees: Modern intranets now include powerful functionality to promote and facilitate employee recognition and even reward them for a job well done. Otherwise, you will end up with an inconsistent look and feel that will confuse your users while also looking unprofessional. SharePoint news, available in SharePoint Online and SharePoint Server 2019, enables you to communicate company updates, announcements, personnel news, and more in rich layouts with graphics, links, and embedded content. You can provide explanatory notes or training information on the page as well. Once you have selected a design template, its time to customize. Employees can personalize their shortcut links to their own preferences and needs. Explaining the value of your product is an essential part of your communication. Keep focused on solving your organizations problems that is after all the fundamental purpose of your intranet so try not to get distracted by all the amazing things that your intranet could do. Your employees will be the people who use your intranet and . Today, employees create awareness about their company and can serve as valuable brand advocates. Internal Communication Examples of Leadership Comms. Management can be confident the intranet has the latest sales data available. And you can also integrate other commonly used apps such as Salesforce and Dropbox. We are pleased to announce the launch of our brand new website! Tried and tested, intranet templates mean your intranet can be up and running in just a few hours. This multifaceted company provides an array of services and sustainable solutions across multiple industries, including construction, rail, real estate, and more. Rewards can range from a peer-to-peer shoutout or digital high five to a gift card or other giveaway. Companies can develop a prominent company feed used to manage important messages and encourage their entire workforce to do the same. Administration tools allow you to edit pages and upload content, videos, or graphics. Adding their first name in the subject line to keep them engaged. now offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. That way, you can be certain users can access the footage, whether working from a desktop or mobile device. The site map has to make sense in the context of the organization. Do away with multiple logins and the need for lots of open screens and apps running simultaneously. Conversations are stored within your intranet and can be accessed from anywhere, even remotely, making forums an essential collaboration tool. Accordions and expanding text are perfect for mobile-responsive intranets. First, set up the announcements list. 9 Company Intranet Examples. Therefore, its a good idea to put all the vital information on the left-hand side of the intranet page. Your intranet will become the central hub for your company online. Page, section, and content headings need to be specific and relevant. Back in the old days, employees used a company intranet largely to save and share files. Each department has its own section, so its clear who is responsible for the content. Create employee engagement surveys within your intranet with the simple-to-use forms builder. This is a time-consuming and labor-intensive process. Storing all company data and information on your intranet means staff know exactly where to go. The best way to retain great employees is to ask them what they like about their jobs and what the company can do to improve their work environment. The canvas allows for much richer communication than what you get out of the box with an email in Outlook. The intranets notifications tool is a very handy feature. Nowadays, its essential to have a mobile-responsive intranet. Improves efficiency: Intranet virtually eliminates the need for cumbersome email workflows that waste time and lead to version issues and confusion. Unlike email, intranet users can verify that announcements get read through analytics or by using push notifications. Say, for example, you want to change the color scheme in line with your new corporate image. Then again, intranets are used for moreimmediate and practical purposessuch as content delivery now in much more effective and interactive ways. The homepage sets the tone and expectations for the whole site. From the home page of the intranet, choose "New" > "List" in the menu. Your intranet can be a one-stop-shop for all the key housekeeping services your employees need. Ask all staff/key volunteers to change their email signature. Try and design the intranet with the six, six rule in mind: a maximum of six pages with six items of content on each page. In this chapter, we take a look at best practice intranet design. Other important announcements, links, and information naturally flow on, while the box layout style delineates the key information items. General Intranet homepage. Organizations relay these kinds of announcements in a variety of formats . According to Gallup's 2016 Q12 Meta-Analysis Report, companies with highly engaged workforces are 21% more profitable than those with poor engagement levels. An organizational announcement is a message that a company sends to each one of its employees about a specific topic. You can also set up topic-based conversations using # channels. In this article, we'll share eight types of email announcement templates you can use in your email marketing campaigns to drive conversions and sales. Test out the intranet design on smartphones and tablets before going live. There are a few elements that we recommend for a successful launch day. Search for jobs related to Intranet announcement examples or hire on the world's largest freelancing marketplace with 20m+ jobs. And research tells us team chat can boost productivity, enhance customer service, and support easy resolution of queries. Leveraging profile data via Active Directory data, permissions and site memberships, preferences and subscriptions, means that a person can have a homepage that is full of content that is truly relevant. The design of your intranet has a huge impact on whether your employees will actually use it or not. 4. T he company intranet is a powerful tool that leading workplaces rely on to operate everyday. If you want to get really creative with your intranet design, then you will love the custom CSS feature. Over 150 remote employees from six businesses across the UK use Glasscubes as an intranet solution. Set up a system of subscriptions and notifications, so members never miss out on vital updates. Example #3: Social feeds in real estate. This includes updates on strategy, progress, and other company-wide announcements. Embedding Google Docs or Microsoft Office 365 cloud files directly in your intranet provides a powerful solution to several business problems. Also, keep in mind how the columns flow on mobile devices, including which display first. And its a great way to match an employee up to a skillset or collaborative project. Make sure buttons and menus are finger-friendly. Custom integrations mean employees dont waste time switching between different platforms and logins. This idea is supported by the fact that almost half of US workers prefer to communicate with colleagues online, saving on productivity. Managers also have more central oversight of the teams collective skills with employee profiles. In creative social intranet go on to the dashboard Click on add post Then click on add announcement Tag the employees, select privacy if it's for a specific group, add a start date and end date And press submit to send he announcement. Happy Hour 3: Set up new hires at separate tables and announce it's time for "New Hire Hot Seat.". Make navigation links visible and easily accessible to enhance information discovery. You can pick and choose from a variety of templates as appropriate to your organizations needs. Benefits is another interesting SharePoint template available for free. Clinked. The aim here is for the stakeholders to identify the intranets essential parent or main pages along with the child or sub-pages. Involving your employees as much as possible at every step of the process will not only help to ensure your intranet really does address those organizational pain points, it will also increase the levels of employee engagement and will ensure your intranet is widely accepted and adopted from the very start. Use the in-built graphics and layout or adapt the template and upload your own images. An engaging, user-friendly design will see your employees eagerly logging on and taking full advantage of all the great features. This certainly makes ongoing management and maintenance easier. Here are 11 intranet best practices to help you find and implement the right software solution for your organization: 1. SSO is a great time-saver and makes for a smoother, more coherent user experience. An inspiring visual design has an immediate impact. Keep it simple and avoid using jargon or technical language. In the example below, workers can log in using their Google or Office 365 password. We'd love to chat with you more about how HR Cloud can grow your business. And so, there is a ton of best practice evidence that this guide draws on. Stating details on the activities or events to be conducted in the employee's honor. Why HR Intranet Is Important More Than Ever. For example, wayfinding cues highlight where the user is in the main navigation. That's why, in today's post, we'll look at 11 website welcome message examples that you can use on your own site. You may be surprised to learn that modern internet solutions have evolved beyond traditional webpage frameworks to offer more functionality and deliver a wide range of new benefits. Intranet examples: How these top companies use Happeo. Consider incorporating a real-time team chat feature. Central administration of users and credentials. An effectiveintranet solutionencourages communication to flourish across your organization: Colleagues can share and contribute knowledge, Leadership (managers/supervisors) can stay in touch, Different departments can provide and share updates. have a countdown to launch day. Communicate the purpose of the intranet with emphasis on your organisation's needs. This means companies arent able to measure employee engagement or other important usage trends in order to determine whether or not their intranet is truly improving company culture. The intranet will be the go-to platform for staff. SSO provides gateway entry, so employees only need to log on once to access all tools. The intranets home page sets the standard for your whole intranet. The intranet streamlines file sharing and information discovery. This number is high because many businesses make their intranet homepage a default page when employees open their browsers. Videos are a valuable communication channel in the context of onboarding, knowledge sharing, and training and development. Whatever method you use for site navigation, here are the essential things to remember: We touched on this briefly in chapter five. Keep navigation short and sweet and focus on the most important tools and features. Test drive your mobile intranet design before going live to ensure its fit for purpose. Showcase a sale. Whats more, if theres an internal restructuring, then the intranet also has to be reconfigured. And working on a corporate-wide strategy is a whole lot easier. Graphic or text clues ensure employees understand where they are on the site and how pages are connected. A persona is a fictional but realistic description of a typical intranet user (for example, new starter/new employee, knowledge worker, field worker, sales rep, people manager, or content author). Access to all content and resources is easy with the navigation tabs. JPEGs or PNGs are the best choices. Embed Google Workspace or Office 365 apps directly in your intranet for live data sharing and real-time collaboration. In this article, well take a closer look at corporate intranets, including what they are, their top features, and company intranet examples of how companies from a variety of industries are using intranets in innovative ways. Keep the navigation intuitive and straightforward to avoid a frustrating user experience. Having a catchy and memorable intranet name is a great way of promoting the intranet. The following section showshow intranets help companies become more effective. Upload files, videos, and images. To learn more, view our blog guidelines now. Users simply click on the tab for a full menu of options. Streamline approvals and business processes with digital workflows. Click the "+" sign, then choose List. Display business updates or alerts. The example below shows the home page from example two and how it responds to different device types and orientations. Apart from representing the organization's corporate branding, one great thing about this Intranet is that it shows all the tools needed by employees in a single view. White-labeled means that you can completely brand your intranet portal, to the point that it looks like your organization is the original owner and designer of the platform. And a site map also simplifies that task. Insert YouTube or Vimeo videos directly in your intranet. Rather than stock images, people especially enjoy seeing real people, so this photo ticks all the boxes. Display an interactive tour highlighting key functions of the new intranet. During that time, they have always been dedicated to . This practice is extremely helpful in showing the entire workforce that the company appreciates their contributionsno matter how smalland how their efforts support larger accomplishments. 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